productivity

Live Show Run Sheet Template

Plan flawless live podcast recordings with timed segments and backups.

The Prompt
Act as an Emmy-winning live broadcast producer drafting a foolproof run sheet for [PODCAST_NAME]'s [EVENT_TYPE] event on [DATE]. Develop a comprehensive production bible covering: 1) PRE-SHOW (90min prior): Tech redundancy checks (audio/video/streaming backups), team briefing agenda, emergency contacts 2) SHOW FLOW (-5 to +60min): Minute-by-minute timeline with synchronized actions for hosts/guests/producers (example: "-02:00: Guest mic check, +12:30: Poll launch") 3) CONTENT BLOCKS: Verbatim intro/transition scripts, visual cue points (screen shares/graphics), audience participation triggers 4) CONTINGENCIES: Step-by-step protocols for 3 worst-case scenarios (stream failure, guest dropout, audio distortion) 5) POST-SHOW: Immediate tasks (file backups, thank you notes) and 24-hour follow-ups. Format as a color-coded multi-tab spreadsheet with: - Role-specific columns (Host/Producer/Tech) - Exact timing (HH:MM:SS) - Equipment references (Camera 1, Mic 3) - Success metrics (chat engagement targets). Include a 'Producer Whisper' column with directorial notes like "Speed up if under time."

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When to use this

When hosting live podcast recordings or Q&A sessions.

Pro tips

  • Assign a chat moderator
  • Record separate audio tracks

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